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Janus Henderson Investors Team Assistant in London, United Kingdom

We are a leading independent global asset manager, dedicated to delivering the best outcomes for our clients through a highly diversified range of actively-managed products. We are truly global, supporting our individual and institutional investors across a range of products, encompassing equities, fixed income, multi-asset and alternatives. Our high-energy and collaborative culture at Janus Henderson helps our client achieve their goals and ensures that our people love the place they work.

The department

The Global Technology department plays a crucial role in supporting the success of the business. We are responsible for developing and implementing state-of-the-art software and hardware maintenance to support our fund management, trading, distribution and operational areas with secure, stable and resilient technology platforms.

Overview of the role

  • To provide administrative support to the Global Head of Tech Delivery & Head of UK IT.

  • To provide general administrative support to the wider management team based in London. Currently this includes senior managers in Technology.

  • To act as an ambassador for the function, being a first point of contact for the Technology function in London.

Duties and responsibilities

Specific responsibilities will vary from time to time to respond to business priorities, requiring a degree of flexibility from the role-holder. Prioritisation will be supported and overseen by Global Head of Tech Delivery & Head of UK IT. Duties and responsibilities are likely to be as described below:

Administrative support to members of the Global Management Team (based in London)

  • Diary management, prioritizing and filtering out non-essential meetings

  • Arranging internal and external meetings, conference and video calls

  • General secretarial and administrative support, including but not limited to: typing, PowerPoint presentations, telephone coverage and travel arrangements

  • Provide secretariat support to key team meetings as required and committees and forums that Technology co-ordinate. To include agenda setting, room bookings and meeting scheduling. This might include attendance at key meetings and is likely to include minute taking/action tracking

Administrative support to the wider management team (based in London)

  • Arranging team meetings, coordinating global attendees to ensure optimum time slots; logistics planning including set up and management of video-conferencing as required

  • Travel booking and management

  • Support on specific initiatives where extra administrative support is required. This might include periods of significant meeting planning

Other duties

  • Provide cover for the other administrative role in the Technology function

Supervisory responsibilities

  • No

Technical skills and qualifications

  • Previous secretarial or administrative experience within a Financial Services environment

  • Advanced Word and PowerPoint, Intermediate Excel and competent at learning new IT applications

  • Good analytical skills and be able to present clear written and verbal reports

  • Excellent communication skills

  • Proactively able to build relationships both internally and externally; a real team player able to success in a busy and dynamic team environment

  • Good planning, organising and prioritising skills essential - ability to meet tight deadlines, juggling multiple demands – being adaptable and flexible to meet the needs of the team

  • Strong attention to detail

  • Ability to work on own initiative and be proactive to the needs of the team

  • Discreet and professional at all times

Competencies required

Ongoing competence in the role to be assessed, in line with applicable regulatory requirements, by:

  • Annual performance appraisal

  • Completion of all assigned compliance training

  • Annual attestation (Knowledge and Competence in-scope roles only)

Compliance requirements

At a minimum the role will require you to:

  • Place the interest of Janus Henderson’s Clients first, act in accordance with TCF (Treating Customers Fairly) principles

  • Understand and follow laws and regulations applicable for your role, seeking the help of your supervising manager or Compliance if additional guidance is required

  • Understand and abide by all Janus Henderson policies applicable to your role, and seek support/guidance of the policy owner guidance when required

  • You are ultimately accountable for your actions and responsible for seeking further information on any or all of the above as necessary.

Janus Henderson (including its subsidiaries) will not maintain existing or sponsor new industry registrations or licenses where not supported by an employee’s job functions (as determined by Janus Henderson at its sole discretion).

All applicants must be willing to comply with the provisions of Janus Henderson Investment Advisory Code of Ethics related to personal securities activities and other disclosure and certification requirements, including past political contributions and political activities. Applicants’ past political contributions or activity may impact applicants’ eligibility for this position. Janus Henderson is an equal opportunity /Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. All applications are subject to background checks.