Janus Henderson Investors Senior Information Management Analyst in London, United Kingdom
We are a leading independent global asset manager, dedicated to delivering the best outcomes for our clients through a highly diversified range of actively-managed products. We are truly global, supporting our individual and institutional investors across a range of products, encompassing equities, fixed income, multi-asset and alternatives. Our high-energy and collaborative culture at Janus Henderson helps our client achieve their goals and ensures that our people love the place they work.
The Global Technology Department plays a crucial role in supporting the success of Janus Henderson Investors. With over 200 people, we are responsible for developing and implementing state-of-the-art software to support our fund management, distribution and operational areas and for maintaining a stable and resilient technology infrastructure platform.
Overview of the role
You will be responsible for providing ongoing analysis and support related to the information and records governance function to ensure compliance with global laws and regulations and operating policies. The position requires broad experience in dealing with the related subject matter/content represented in Janus Henderson's records across all functional areas.
Duties and responsibilities
Research, analyze and make recommendations on recordkeeping guidelines and retention from global laws and regulations; records management issues, risks and corrective actions; program standardization and enhancement of recordkeeping methods, practices, equipment and storage; department-specific policies and processes and classification schemes, filing structures, and naming conventions to ensure records are adequately controlled, maintained, and accessible.
Conduct document evaluations/records inventories, and assist with preparation, maintenance, and implementation of retention schedules.
Coordinate with business partners on records evaluation and retention requirements for information stored in all types of media; i.e., electronic, optical, microfilm, paper, etc.
Build relationships within key partners as well as manage relationships and set goals and associated objectives across multiple geographic areas.
Provide advisory and consultative services to staff within the organization regarding records/information lifecycle management (e.g., creation, maintenance, storage, disposition of records and information).
Help ensure adherence to records management program requirements through ongoing monitoring and assessment activities.
Provide support for business, legal and regulatory record/document requests.
Participate in planning, designing and coordinating the documentation, education, awareness and administration of the information and records governance program including developing informational, education or procedural documentation/manuals; planning and developing web content; organizing and delivering, workshops and training sessions; and developing and delivering training for departmental staff.
Coordinate offsite records archiving activities, including confirmation of record type, appropriate retention schedule application, processing appropriate documentation, departmental requests, and other related administrative activities.
Monitor compliance with new and existing regulatory requirements for records throughout the company.
Communicate potential compliance issues to management.
Track/monitor the progress of assigned projects and meet all appropriate deadlines and deliverables.
Assist with conducting audits to ensure compliance with records management policies and procedures.
Maintain knowledge and awareness of current industry trends in both mutual funds and information management.
Carry out additional duties as assigned.
Technical skills and qualifications
Bachelor’s degree or equivalent in Business, Information Management, or related discipline.
Some professional records and information management or other information governance or compliance related experience required.
Financial services industry experience in a global firm preferred.
Certified Records Analyst, Certified Records Manager, Information Governance Professional, or Certified Information Professional credential recommended
Thorough knowledge of records and information management theories, practices, techniques, rules and regulations required.
Strong understanding of issues associated with managing electronic data/information.
Understanding of privacy and data security regulations that impact data retention
Must be able to handle confidential and/or highly sensitive information professionally and appropriately.
Proficient computer skills/experience with word processing, databases and spreadsheets is required.
Knowledge of the use of automated systems, software and equipmwnt for records management, particularly as thy apply to records retention, preferred.
Understanding of Securities regulatory requirements and operating policies for mutual finds and investment advisers preferred as well as applicable global rules and regulations.
In addition to putting clients first, acting like an owner, and succeeding as a team, the competencies for this role include:
Excellent attention to detail and accuracy
Effective analytical and problem-solving skills including the ability to: Identify and evaluate potential issues and implement viable solutions. Collect, organize, prioritize, assimilate, analyze, and process large amounts of information.
Ability to effectively communicate (written and orally) in a clear, straightforward and professional manner and establish effective working relationships with all levels of personnel internal to the company as well as external contractors/vendors.
Strong initiative and ability to work in a team environment as well as independently on standardized / recurring assignments, and on more complex projects under the direction of senior staff.
Experience and ability working in a fast-paced/changing environment, accurately managing multiple tasks simultaneously and meeting all deadlines.
At a minimum the role will require you to:
Place the interest of Janus Henderson’s Clients first, act in accordance with TCF (Treating Customers Fairly) principles
Understand and follow laws and regulations applicable for your role, seeking the help of your supervising manager or Compliance if additional guidance is required
Understand and abide by all Janus Henderson policies applicable to your role, and seek support/guidance of the policy owner guidance when required
You are ultimately accountable for your actions and responsible for seeking further information on any or all of the above as necessary
Janus Henderson (including its subsidiaries) will not maintain existing or sponsor new industry registrations or licenses where not supported by an employee’s job functions (as determined by Janus Henderson at its sole discretion).
All applicants must be willing to comply with the provisions of Janus Henderson Investment Advisory Code of Ethics related to personal securities activities and other disclosure and certification requirements, including past political contributions and political activities. Applicants’ past political contributions or activity may impact applicants’ eligibility for this position. Janus Henderson is an equal opportunity /Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. All applications are subject to background checks.