Janus Henderson Investors Senior Corporate Secretarial Assistant in London, United Kingdom
Janus Henderson Global Investors is a leading independent global asset manager, dedicated to delivering the best outcomes for clients through a broad range of actively managed funds.
We provide our institutional, retail and high net-worth individuals with access to skilled investment professionals representing a broad range of asset classes including, equities, fixed income, multi asset and alternatives.
We are a team of independent thinkers who work tirelessly to help our clients achieve their goals – and we do it by fostering an energetic and collaborative culture that ensures our people love the place they work.
Headquartered in London, Janus Henderson is a truly global asset manager with a diverse geographic footprint, managing assets from 27 offices globally and employing more than 2,000 staff.
Senior Corporate Secretarial Assistant
The Corporate Secretariat team reports into the General Counsel and Company Secretary of Janus Henderson Group plc (“JHG”). The team provides corporate secretarial services and support to the JHG Board, the Group’s UK regulated entity Boards and the Group’s subsidiaries. The team also provides governance advice and support, partnering with other business units to deliver on governance and regulatory projects.
The team consists of the Head of Corporate Secretariat, two Company Secretaries and an Assistant Company Secretary. The Senior Corporate Secretarial Assistant position is a newly created role in the team.
Overview of the role
You will be responsible for the implementation and maintenance of governance processes for the Corporate Secretariat team. They will also be involved in the delivery and implementation of governance and regulatory projects.
Duties and responsibilities
Acting as Company Secretary to a portfolio of the Group’s UK non-regulated subsidiary boards;
Preparing agendas for UK subsidiary board meetings, attending meetings, preparing minutes, managing minute reviews and following up action items;
Liaising with management regarding the provision and content of board papers;
Implementing and maintaining governance processes for the Corporate Secretariat team, including the quarterly review of group structure charts and company lists;
Undertaking a quarterly review of corporate information maintained on Blueprint for Group subsidiaries;
Facilitating quarterly reviews of and updates to Powers of Attorney for Group companies;
Maintaining the Corporate Secretariat & Governance ShareSpace site, to ensure it includes up-to-date corporate secretarial and governance information;
Managing and responding to KYC and other information requests;
Advising on governance to ensure compliance with relevant statutory and legal provisions;
Participating in governance projects being undertaken at the firm (e.g. Senior Managers and Certification Regime) and implementing changes where required;
Maintaining the Corporate Governance Manual in accordance with best practice; and
Assisting with the identification and implementation of process improvements for the Corporate Secretariat team.
Carry out additional duties as assigned.
Technical skills and qualifications
Relevant Company Secretariat or Governance qualifications
Experience of working in a company secretary or governance role
Knowledge of relevant company law and company secretarial requirements
Knowledge of board processes and procedures
Knowledge of corporate governance matters
In addition to putting clients first, acting like an owner, and succeeding as a team, the competencies for this role include:
Ability to communicate effectively at all levels
Strong organisational skills
Ability to work with cross-functional teams
Strong attention to detail
Ability to act under pressure and on own initiative is essential
Knowledge of Blueprint
Ongoing competence in the role to be assessed, in line with applicable regulatory requirements, by:
Annual performance appraisal
Completion of all assigned compliance training
Annual attestation (Knowledge and Competence in-scope roles only)
At a minimum the role will require you to:
Place the interest of Janus Henderson’s Clients first and always act in accordance with TCF (Treating Customers Fairly) principles
Understand and follow laws and regulations applicable for your role, seeking the help of your supervising manager or Compliance if you would like further explanation or direction regarding this
Understand and abide by all Janus Henderson policies applicable to your role, and ask for the support/guidance of the policy owner if you are unsure at any time
You are ultimately accountable for your actions and responsible for seeking further information on any or all of the above as necessary.
For those in scope of Knowledge & Competence (MiFID II)
Knowledge of financial markets, financial markets function and the impact of economic figures and national/regional/global events on markets
Understanding of issues relating to market abuse and anti-money laundering
Janus Henderson Investors (including its subsidiaries) will not maintain existing or sponsor new industry registrations or licenses where not supported by an employee’s job functions (as determined by Janus Henderson Investors at its sole discretion).
All applicants must be willing to comply with the provisions of Janus Henderson Investors' Investment Advisory Code of Ethics related to personal securities activities and other disclosure and certification requirements, including past political contributions and political activities. Applicants’ past political contributions or activity may impact applicants’ eligibility for this position. Janus Henderson Investors is an equal opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. All applications are subject to background checks.