Janus Henderson Investors Records/Information Management Analyst in Denver, Colorado
We are a leading independent global asset manager, dedicated to delivering the best outcomes for our clients through a highly diversified range of actively-managed products. We are truly global, supporting our individual and institutional investors across a range of products, encompassing equities, fixed income, multi-asset and alternatives. Our high-energy and collaborative culture at Janus Henderson helps our client achieve their goals and ensures that our people love the place they work.
The Global Technology Department plays a crucial role in supporting the success of Janus Henderson Investors. With over 200 people, we are responsible for developing and implementing state-of-the-art software to support our fund management, distribution and operational areas and for maintaining a stable and resilient technology infrastructure platform.
Overview of the role
You will be responsible for assisting with a variety of routine activities related to the information and records governance function to ensure compliance with global laws and regulations and operating policies. The position requires experience in dealing with the related subject matter/content represented in Janus Henderson’s records across all functional areas.
Duties and responsibilities
Assist with research and analysis of retention schedules; records management issues, risks and corrective actions; enhancement of recordkeeping methods, practices, equipment and storage; department-specific policies and processes and classification schemes, filing structures, and naming conventions to ensure records are adequately controlled, maintained, and accessible
Assist with document evaluation, inventory, retention schedule reviews, business system assessments, and records disposition processes.
Assist with regulatory/audit document production activities.
Assist with coordination of onsite and offsite archiving activities, including confirmation of record type, appropriate retention schedule application, processing appropriate documentation, departmental requests, and other related administrative activities.
Conduct research and prepare documentation in response to internal/external client inquiries.
Assist internal and external clients with information retrieval and provide requested information.
Assist with providing departmental guidance regarding daily records compliance issues.
Communicate potential compliance issues to management.
Assist in the development and implementation of applicable policies and procedures.
Assist with records management program requirements through ongoing monitoring and assessment activities.
Assist with monitoring of Legal File Room activities and provide training / assistance as needed to the Legal team.
Prepare and distribute periodic records compliance reports.
Carry out additional duties as assigned
Technical skills and qualifications
Bachelor’s degree or equivalent experience required
1-3 years professional records and information management experience preferred.
Experience in the mutual fund or financial services industry, preferably in compliance and/or records management analysis.
Knowledge of records management theories, practices, techniques, rules and regulations preferred.
Must be able to handle confidential and/or highly sensitive information professionally and appropriately.
Proficient computer skills/experience with word processing, databases and spreadsheets is required.
Knowledge of the use of automated systems, software and equipment for records management, particularly as they apply to records retention, preferred.
Understanding of securities regulatory requirements, investment limitations and operating policies for mutual funds & investment advisers preferred.
In addition to putting clients first, acting like an owner, and succeeding as a team, the competencies for this role include:
Excellent attention to detail and accuracy
Ability to handle and resolve routine records management service requests, conflicts and other associated issues.
Effective analytical and problem-solving skills including the ability to: Identify and evaluate potential issues and implement viable solutions. Collect, organize, prioritize, assimilate, analyze, and process large amounts of information.
Ability to effectively communicate (written and orally) in a clear, straight-forward and professional manner and establish effective working relationships with all levels of personnel internal to the company as well as external contractors/vendors.
Strong initiative and ability to work in a team environment as well as independently on standardized / recurring assignments, and on more complex projects under the direction of senior staff.
Experience and ability working in a fast-paced/changing environment, accurately managing multiple tasks simultaneously and meeting all deadlines.
At a minimum the role will require you to:
Place the interest of Janus Henderson’s Clients first, act in accordance with TCF (Treating Customers Fairly) principles
Understand and follow laws and regulations applicable for your role, seeking the help of your supervising manager or Compliance if additional guidance is required
Understand and abide by all Janus Henderson policies applicable to your role, and seek support/guidance of the policy owner guidance when required
You are ultimately accountable for your actions and responsible for seeking further information on any or all of the above as necessary
The base salary range for this position is $60,000 to $70,000. This range is estimated for this role. Actual pay may be different.
Annual Bonus Opportunity: Position is eligible to receive an annual discretionary bonus award from the profit pool. The profit pool is funded based on Company profits. Individual bonuses are determined based on Company, department, team and individual performance.
Benefits: Janus Henderson is committed to offering a comprehensive total rewards package to eligible employees that includes; competitive compensation, pension/retirement plans, and various health, wellbeing and lifestyle benefits. To learn more about our offerings please visit the Why Join Us section on the career page here (https://www.janushenderson.com/careers/) .
Janus Henderson (including its subsidiaries) will not maintain existing or sponsor new industry registrations or licenses where not supported by an employee’s job functions (as determined by Janus Henderson at its sole discretion).