
Job Information
Janus Henderson Investors Equity and Retirement Plan Administrator in Denver, Colorado
We are a leading independent global asset manager, dedicated to delivering the best outcomes for our clients through a highly diversified range of actively-managed products. We are truly global, supporting our individual and institutional investors across a range of products, encompassing equities, fixed income, multi-asset and alternatives. Our high-energy and collaborative culture at Janus Henderson helps our client achieve their goals and ensures that our people love the place they work.
Our culture is the foundation for how we interact with clients and one another as part of our unique, people-focused work environment. We support a flexible hybrid working model that allows teams to build a strong and positive culture by inspiring innovation and increasing collaboration. Currently our hybrid working model allows employees to work 2 or more days in office and the remaining time remotely.
Employees and Managers will discuss and determine what schedule works best for them and the team, with additional flexibility available based on the role, business needs, and individual circumstances.
JHI Workplace Practices is subject to change as the future of work within our organization evolves.
The department
The Corporate department offers specialised services across Janus Henderson globally to support internal functions, advance the business and contribute to our overall mission and goals.
Overview of the role
This role, based in Denver, will report to the Director, LTI and Retirement Plans. Responsible for administering stock-based programs including restricted stock, stock options, mutual fund awards, Employee Stock Purchase Plan (ESPP), and others. Also responsible for administering the 401(k) and Employee Stock Ownership Plan. You will answer employee questions and resolve problems while exercising good judgment within defined practices and policies.
Duties and responsibilities
You will:
Prepare reports and send files to payroll, accounting, auditors (internal and external), and outside vendors for LTI, ESPP Plans, 401(k) and Employee Stock Ownership Plan and Deferred Compensation Plan
Prepare ASX filings for CEO and non-executive director stock transactions for review
Maintain annual ASX calendar of scheduled transactions
Upload annual grants, revise and update grant agreements for review. Build and issue all Fund Unit award agreements through DocuSign. Track award acceptances and follow up on outstanding awards
Run preliminary vesting reports to audit and revise the data prior to each vesting
Manage ESPP including enrollment tracking, contribution audits, purchases, grant uploads, termination processing and payroll recordings. Maintain ESPP plan costs and break-even analysis. Prepare disqualifying disposition surveys for Qualified Plan and recording of annual ordinary income
Assist with the annual preparation of the 401(k) non-discrimination testing template
Annual notification to new participants of 401(k) Return of Excess (ROE) limits. File ROE requests on behalf of participants
Draft Compensation Committee slides
Reconcile and support grant, exercise and releases, termination and cancellation activity to ensure plan compliance and accurate financial reporting related to equity compensation matters
Prepare Singapore annual equity/tax filings
Prepare U.S. LTI and 401(k) data for annual Total Rewards Statements
Prepare quarterly dividend calculations on unvested stock awards. Load dividend equivalents, generate payroll files and send out communications
Global mobility tracking for 401(k), ESPP and LTI awards participation. Communicate changes to eligible participants
Maintain annual U.S. calendar for scheduled activities and deadlines relating to 401(k) and LTI responsibilities. Answer employee questions and resolve problems
Maintain budget accounting and accrual tracking for the US LTI and retirement plans
Reconcile data for accuracy, audit data between Payroll and recordkeeper on a quarterly basis, generate reports such as Employee Stock Ownership reporting, monthly financial reporting, ad hoc requests, closing statements, share delivery notifications, etc.
Assist with preparation of inter-office or broad-based communications. Build and maintain employee educational materials and resources on company intranet
Maintain and update process documentation as necessary
As a member of the finance team, work closely with other members of HR, Payroll, Accounting, Legal, Tax and Compliance teams
Understand the details of the global LTI plans
Suggest improvements in overall global plan administration including cost minimization ideas
Participate in special projects as needed
Carry out additional duties as assigned
Technical skills and qualifications
Experience in retirement and LTI plans
Accounting knowledge desired
High degree of accuracy and attention to detail
Ability to appropriately handle confidential information
Strong Excel skills
Intermediate knowledge of HRIS systems (i.e. Access, SAP, etc.)
More than 5 years experience in stock plan administration, accounting, or a related field required
Competencies required
In addition to putting clients first, acting like an owner, and succeeding as a team, the competencies for this role include:
Ability to plan, prioritize and organize effectively to meet deadlines
Ability to build and maintain detailed process documents
Ability to work independently with little or no supervision
Strong communication skills, including verbal, written, and interpersonal
Basic knowledge of accounting, tax and payroll requirements associated with stock plan administration a plus
Ongoing competence in the role to be assessed, in line with applicable regulatory requirements, by:
Annual performance appraisal
Completion of all assigned compliance training
Compliance requirements
At a minimum the role will require you to:
Place the interest of Janus Henderson’s Clients first, act in accordance with TCF (Treating Customers Fairly) principles
Understand and follow laws and regulations applicable for your role, seeking the help of your supervising manager or Compliance if additional guidance is required
Understand and abide by all Janus Henderson policies applicable to your role, and seek support/guidance of the policy owner guidance when required
You are ultimately accountable for your actions and responsible for seeking further information on any or all of the above as necessary
Compensation Information
The base salary range for this position is $85,000 - $95,000. This range is estimated for this role. Actual pay may be different.
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Annual Bonus Opportunity: Position is eligible to receive an annual discretionary bonus award from the profit pool. The profit pool is funded based on Company profits. Individual bonuses are determined based on Company, department, team and individual performance.
Benefits: Janus Henderson is committed to offering a comprehensive total rewards package to eligible employees that includes; competitive compensation, pension/retirement plans, and various health, wellbeing and lifestyle benefits. To learn more about our offerings please visit the Why Join Us section on the career page here (https://www.janushenderson.com/careers/) .
Janus Henderson (including its subsidiaries) will not maintain existing or sponsor new industry registrations or licenses where not supported by an employee’s job functions (as determined by Janus Henderson at its sole discretion).