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Janus Henderson Investors Equity and Retirement Plan Administrator in Denver, Colorado

We are a leading independent global asset manager, dedicated to delivering the best outcomes for our clients through a highly diversified range of actively-managed products. We are truly global, supporting our individual and institutional investors across a range of products, encompassing equities, fixed income, multi-asset and alternatives. Our high-energy and collaborative culture at Janus Henderson helps our client achieve their goals and ensures that our people love the place they work.

Our culture is the foundation for how we interact with clients and one another as part of our unique, people-focused work environment. We support a flexible hybrid working model that allows teams to build a strong and positive culture by inspiring innovation and increasing collaboration. Currently our hybrid working model allows employees to work 2 or more days in office and the remaining time remotely.

Employees and Managers will discuss and determine what schedule works best for them and the team, with additional flexibility available based on the role, business needs, and individual circumstances.

JHI Workplace Practices is subject to change as the future of work within our organization evolves.

The department

The Corporate department offers specialised services across Janus Henderson globally to support internal functions, advance the business and contribute to our overall mission and goals.

Overview of the role

This role, based in Denver, will report to the Director, LTI and Retirement Plans. Responsible for administering stock-based programs including restricted stock, stock options, mutual fund awards, Employee Stock Purchase Plan (ESPP), and others. Also responsible for administering the 401(k) and Employee Stock Ownership Plan. You will answer employee questions and resolve problems while exercising good judgment within defined practices and policies.

Duties and responsibilities

You will:

  • Prepare reports and send files to payroll, accounting, auditors (internal and external), and outside vendors for LTI, ESPP Plans, 401(k) and Employee Stock Ownership Plan and Deferred Compensation Plan

  • Prepare ASX filings for CEO and non-executive director stock transactions for review

  • Maintain annual ASX calendar of scheduled transactions

  • Upload annual grants, revise and update grant agreements for review. Build and issue all Fund Unit award agreements through DocuSign. Track award acceptances and follow up on outstanding awards

  • Run preliminary vesting reports to audit and revise the data prior to each vesting

  • Manage ESPP including enrollment tracking, contribution audits, purchases, grant uploads, termination processing and payroll recordings. Maintain ESPP plan costs and break-even analysis. Prepare disqualifying disposition surveys for Qualified Plan and recording of annual ordinary income

  • Assist with the annual preparation of the 401(k) non-discrimination testing template

  • Annual notification to new participants of 401(k) Return of Excess (ROE) limits. File ROE requests on behalf of participants

  • Draft Compensation Committee slides

  • Reconcile and support grant, exercise and releases, termination and cancellation activity to ensure plan compliance and accurate financial reporting related to equity compensation matters

  • Prepare Singapore annual equity/tax filings

  • Prepare U.S. LTI and 401(k) data for annual Total Rewards Statements

  • Prepare quarterly dividend calculations on unvested stock awards. Load dividend equivalents, generate payroll files and send out communications

  • Global mobility tracking for 401(k), ESPP and LTI awards participation. Communicate changes to eligible participants

  • Maintain annual U.S. calendar for scheduled activities and deadlines relating to 401(k) and LTI responsibilities. Answer employee questions and resolve problems

  • Maintain budget accounting and accrual tracking for the US LTI and retirement plans

  • Reconcile data for accuracy, audit data between Payroll and recordkeeper on a quarterly basis, generate reports such as Employee Stock Ownership reporting, monthly financial reporting, ad hoc requests, closing statements, share delivery notifications, etc.

  • Assist with preparation of inter-office or broad-based communications. Build and maintain employee educational materials and resources on company intranet

  • Maintain and update process documentation as necessary

  • As a member of the finance team, work closely with other members of HR, Payroll, Accounting, Legal, Tax and Compliance teams

  • Understand the details of the global LTI plans

  • Suggest improvements in overall global plan administration including cost minimization ideas

  • Participate in special projects as needed

  • Carry out additional duties as assigned

    Technical skills and qualifications

  • Experience in retirement and LTI plans

  • Accounting knowledge desired

  • High degree of accuracy and attention to detail

  • Ability to appropriately handle confidential information

  • Strong Excel skills

  • Intermediate knowledge of HRIS systems (i.e. Access, SAP, etc.)

  • More than 5 years experience in stock plan administration, accounting, or a related field required

    Competencies required

    In addition to putting clients first, acting like an owner, and succeeding as a team, the competencies for this role include:

  • Ability to plan, prioritize and organize effectively to meet deadlines

  • Ability to build and maintain detailed process documents

  • Ability to work independently with little or no supervision

  • Strong communication skills, including verbal, written, and interpersonal

  • Basic knowledge of accounting, tax and payroll requirements associated with stock plan administration a plus

    Ongoing competence in the role to be assessed, in line with applicable regulatory requirements, by:

  • Annual performance appraisal

  • Completion of all assigned compliance training

    Compliance requirements

    At a minimum the role will require you to:

  • Place the interest of Janus Henderson’s Clients first, act in accordance with TCF (Treating Customers Fairly) principles

  • Understand and follow laws and regulations applicable for your role, seeking the help of your supervising manager or Compliance if additional guidance is required

  • Understand and abide by all Janus Henderson policies applicable to your role, and seek support/guidance of the policy owner guidance when required

  • You are ultimately accountable for your actions and responsible for seeking further information on any or all of the above as necessary

    Compensation Information

    The base salary range for this position is $85,000 - $95,000. This range is estimated for this role. Actual pay may be different.

    #LI-SS1

    #LI-Hybrid

    Annual Bonus Opportunity: Position is eligible to receive an annual discretionary bonus award from the profit pool. The profit pool is funded based on Company profits. Individual bonuses are determined based on Company, department, team and individual performance.

    Benefits: Janus Henderson is committed to offering a comprehensive total rewards package to eligible employees that includes; competitive compensation, pension/retirement plans, and various health, wellbeing and lifestyle benefits. To learn more about our offerings please visit the Why Join Us section on the career page here (https://www.janushenderson.com/careers/) .

    Janus Henderson (including its subsidiaries) will not maintain existing or sponsor new industry registrations or licenses where not supported by an employee’s job functions (as determined by Janus Henderson at its sole discretion).

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